How to Change the Font Size in the Outlook Message List (Outlook 2016 | 2019 | Office 365)
Managing your inbox efficiently is essential for productivity, and a readable message list is crucial. If you find the default font size in your Outlook message list too small or too large, you can customize it to fit your preference. This guide will walk you through the steps for changing the font size in Outlook Message List across Outlook 2016, Outlook 2019, and Office 365.
Why Customize the Font Size in Outlook?
- Improve readability for better email management.
- Reduce eye strain with a more comfortable viewing experience.
- Personalize your workspace to match your needs.
Steps to Change the Font Size in the Outlook Message List
1. Accessing the View Settings
- Open Outlook on your computer.
- Navigate to the folder where you want to adjust the font size (e.g., Inbox, Sent Items).
- Click on the View tab in the ribbon at the top of the screen.
- Select View Settings (you may see it listed as “Change View” > “Manage Views” in some versions).
2. Modifying the View Settings
- In the Advanced View Settings dialog box, click on Other Settings.
- Under the Column Font section:
- Click on Font to adjust the font settings for the column headers (e.g., “From,” “Subject,” “Date”).
- Under the Row Font section:
- Click on Font to modify the font size for the email rows displayed in the message list.
3. Customizing Font Preferences
- In the Font dialog box:
- Choose your desired font, style (regular, bold, etc.), and size.
- You can also change the color if needed.
- Click OK to save your changes.
4. Applying the Changes
- Once you’re back in the Advanced View Settings dialog, click OK to confirm.
- If prompted, confirm whether you want the changes applied to this folder only or all folders.
- Your message list should now reflect the updated font size.
Tips for Enhanced Customization
- If you’re working on a high-resolution display, consider using a larger font size (12-14pt) for better visibility.
- Experiment with different font styles for a cleaner or more professional look.
- Use the Preview Pane alongside your customized message list for quick email previews without strain.
For Office 365 Users
While the steps are similar, Office 365 updates may slightly alter the interface:
- Look for View Settings in the top navigation or search for “View Settings” in the search bar at the top of the app.
Troubleshooting
- Can’t find View Settings? Ensure you are in the correct folder (e.g., Inbox or Sent Items) and not in a search result or filtered view.
- Changes not applying? Restart Outlook after making adjustments, especially for Office 365.
By customizing the font size in your Outlook message list, you create a more comfortable and efficient email management experience. Whether you’re using Outlook 2016, 2019, or Office 365, these steps will help you tailor your inbox view to suit your needs.
Feel free to share your thoughts or ask questions in the comments below!
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